Front Office Assistant - Part-Time

The Navarre Beach Area Chamber of Commerce is seeking a Part-Time Front Office Assistant.

This is an opportunity for an outgoing, self-motivated and highly organized professional to work with a growing and active Chamber. This position reports to the President/CEO of the Chamber.  The salary is based on experience and qualifications.

Front Office Assistant Responsibilities include, but are not limited to:

GENERAL FRONT OFFICE DUTIES:

• Greet visitors, residents, members, prospective members, etc. at the front desk of The Navarre Chamber Information Center
• Completing daily office responsibilities such as answering phone calls, filling requests, recording reservations, organizing files, maintaining office, etc.
• Distribute phone, email and walk-in inquiries appropriately
• Fulfill inquiries (phone, mail, walk-in and email) in a timely manner
• Responsible for conference room rental and scheduling events and meetings
• Mass distribution of promotional materials
• Keep brochure and business card spaces up to date with "member only" information
• Assist with changes and updates to the website
• Organize Relocation Packets for new residents
• Handling confidential information in a professional and discreet manner
• Manage volunteers, student workers and interns
• Act as community information liaison and answer general community inquiries
• Continuously improving office functionality
• Assist tenants of The Navarre Chamber Information Center as needed.

• Keep member database updated
• Input new members and prospects into database
• Assist with member recruitment and retention
• Prepare new member packets for distribution
• Manage volunteers
• Assist with production of the Annual Navarre Community Guide and Business Directory
• Public Relations tracking (newspaper clippings, etc.)
• Compile membership statistical reports

• Prepare for monthly chamber meetings & events
• Attend monthly chamber meetings & events when needed
• Keep Community Calendar updated
• Keep Chamber Committee Calendars updated
• Assist and support the Chamber's 20+ committees
• Design and prepare email blasts, advertising material, invitations and programs for events
• Representing the Chamber at events

• Have outstanding written, verbal and social media communication skills – position requires professional contact and communications with business community, not-for-profit organizations, citizens, visitors and Municipal and County officials and personnel
• Exceptional customer service and relationship building skills - Enthusiasm and desire for helping the Chamber achieve its goals - Attention to detail – position requires accurate and consistent messaging with members and the public and accurate and organized record keeping - Strong organizational and time management skills - ability to successfully manage several projects simultaneously and demonstrated ability to meet deadlines
• Have technical skills including Microsoft Office, Canva, CRM, etc.
• Be solution focused – ability to help others move from ’the problem’ to ‘finding a solution’